We are currently seeking a Legal Administrative Assistant to join the Stikeman Elliott Team! This full-time permanent role provides critical legal administrative support to a team of lawyers whose practices focus on Civil and Commercial litigation and arbitration, with an emphasis on oil and gas, construction and manufacturers liability and Immigration.

Our ideal candidate has 4+ years of legal assistant experience in Litigation and/or Immigration, exercises sound judgment in a variety of situations, and has the ability to balance multiple priorities. If you’re a detailed and organized self-starter who thrives in a fast-paced environment, we want to hear from you!

For the 13th consecutive year, Stikeman Elliott LLP has been named Best Employers in Canada. Being awarded this recognition is a testament to the exceptional workplace that our hardworking and dedicated people have created. We want you to join the team!

Principle Duties & Responsibilities:

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  Drafting, preparing, and compiling various types of correspondence, pleadings, work permits, documentation, and court forms and filings as dictated or prepared in Word, Excel, PowerPoint, or Outlook.

• Administrating economic immigration processes from start to finish, including assisting with drafting and completing required forms, immigration support letters, tracking applications, LMIA exempt work permits and other associated documentation.
• Organize and maintain physical and digital systems that support efficient and effective management of all client communications, record-keeping, and client/document files.
• Open and close client files while adhering to process requirements for new file intake and file closing guidelines.
• Manage and respond to client inquiries and conduct follow up, as required and appropriate.

  
  

  
  

  
  

  
  

  
  

• Prepare expense reports, docket entries, client accounts, e-billing, A/R status and collection.
• Coordinate and maintain lawyer calendars, deadlines and bring forward systems, pull supporting information for meetings and arrange appointments based on lawyers’ work preferences.
• Engage in team support when appropriate and necessary.
• May perform other duties or projects, as assigned.

Qualifications:

• Legal Assistant diploma from an accredited college
• A minimum of four (4) years of legal assistant experience
• Strong background in litigation and/or immigration is considered an asset
• Experience with Immigration Portals considered an asset
• RCIC membership considered an asset
• Experience with iManage and/or Intapp Open considered an asset
• Proficiency in MS Office with a high level of overall technical ability
• Strong interpersonal and communication skills (both written and verbal)
• Exceptional attention to detail and proofreading ability
• Ability to handle multiple competing and urgent deadlines
• Ability to work independently in a fast-paced, team-oriented environment.
• Professional, accountable, responsive, and proactive.

  
  

  
  

  
  

  
  

  
  

At Stikeman Elliott, diversity, equity and inclusion are integral parts of who we are. Our culture attracts talented individuals that hold unique beliefs, orientations and perspectives, but share an approach to the way we do business. Our growing global client base benefits from the broad range of legal talent at our firm, comprised of people from different backgrounds and abilities who hold varied skill sets and forms of expertise.

Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

PHOTOS 

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.